COMMITTEES

COMMITTEE

MEMBERSHIP

ROSTER

 

Administrative Leadership Committee – Comprised of the Church Council Chair and Vice Chair; Chairpersons of SPRC, Board of Trustees, Finance and Stewardship Committees; the Lay Leaders, Pastors and the Business Manager (as needed).  This committee will be chaired by the Church Council Chairperson and will serve as a consulting group, not as a decision-making group.  This committee will meet one hour prior to Church Council meetings on the fourth Monday of every other month

Adult Ministry Team – This team will work to provide for the faith, education, and fellowship needs for adults of all ages.  Primary focus will revolve around the Christian education program for adults, working to provide a variety of Sunday School and mid-week classes.  In addition, the team will develop small group opportunities for more focused groups, for example, Senior Adults, Singles, Divorce groups, Parenting, etc.  The team will recruit, assist, and follow up with volunteers that implement and conduct the programs.  

Board of Trustees – The Board of Trustees supervises and maintains all property belonging to the church.  This group oversees the maintenance, inventory and general upkeep of all church property, reporting on status to the Church Conference.  Members of this group submit annual budget requests for maintenance, improvement, and expansion of the Finance Committee, maintain an inventory of furnishings, ensure adequate insurance coverage of all property and revise maintenance and repair policies.  Meetings are the fourth Tuesday of the month.

Child and Youth Safety Policy Committee – The Child and Youth Safety Committee administers and implements The Child and Youth Safety Policy and recommends changes to the Church Council.  This group maintains the policy, communicates it to the congregation, administrates changes, and equips leaders to enforce the policy.  Meetings are quarterly or as needed.

Children’s Team  The Children’s Team addresses the needs of children through sixth grade and provides opportunities to enhance and nurture their spiritual, physical and emotional growth.  This group helps children worship, learn about God, serve their community and participate in fellowship.  Responsibilities include weekly Sunday School staffing & curriculum, Vacation Bible School program, the children’s Christmas Program, the Wednesday Night Live children’s programming, Holy Week activities, Nursery staffing, and recommendations for appropriate furnishings, decorations, toys & supplies for the children’s rooms.  Meetings are the first Tuesday of the month.

Christian Education Coordinating Council (CECC)  Christian Education Coordinating Council provides the overall coordination of the Christian Education programming.  The CECC Chair is elected by the annual charge conference.  The remaining members represent Children’s Ministry Team, Youth Team, Confirmation, College Relations, and Adult Ministries Team.  CECC sets the Wednesday Night Live and Sunday School schedules and administers the Christian Education budget. CECC meets the third Tuesday of each month.

Church Council – The Church Council establishes policies for the administration of the church; is the primary administrative body for Church Conference; and monitors all ministries of the congregation, holding them accountable to the Vision and Mission of the church.  Additionally, this group approves and presents the annual budget to the Church Conference and directs the administrative committees as necessary.  Members attend meetings, stay current with the state of church activities, and act as church leaders.  Meetings are the fourth Monday – Bi-monthly.

Coffee Fellowship Team– This team organizes, directs, and monitors the coffee fellowship between services.  This group organizes and instructs volunteers to provide and serve cookies, stocks supplies for coffee and other beverages, submits expenses for reimbursement, and reminds volunteers of their commitment.  Meetings are on call as determined by the chair.

College Relations Team – This team supports and communicates with college students, as well as promotes the Iowa United Methodist College Scholarship Program. The team sends seasonal notes and/or gift cards three times per year to remind the students that their church family at home is thinking of them. Birthday letters and graduation letters (as appropriate) add personalization in support of our college students. These letters are signed by the pastors, the program ministry staff and chairperson of College Relations committee. Committee members raise funds, in addition to the funding provided through regular church budget, to support this ministry. (Examples: By hosting fellowship coffee; and each spring, encouraging church members to sponsor a student by donating a gift card and signing a note to be sent during “finals” week.)  Meetings and work sessions are held on an on-call basis, approximately five times per year.

Communion Team – The Communion Team prepares and assists in serving communion usually the first Sunday of each month and on special occasions.  This group maintains the upkeep of items used for serving communion, organizes volunteers to serve communion and determines annual budget requests.  Meetings are scheduled by the coordinators as needed.  Additionally, the coordinators attend Worship Coordinating Council meetings.

Early Childhood Education Committee (ECEC) – This committee oversees the operation of the Preschool Programs.  The Preschool is designed for children 18 months – 5 years old.  The ECEC is made up of Preschool Parents as well as church liaisons, including a pastor and representatives from the Staff Parish Relations Committee, Trustees, and Finance.  The Iowa Department of Human Services, which licenses the Preschool, requires all licensed programs to have parent representatives on their “Preschool Board”.  Meetings for this committee are four times per year.  Members make a three-year commitment to serve on the committee.

Endowment Board  The Endowment Board fulfills the objectives set forth in the charter and by-laws of the WDMUMC Endowment Fund.  The Endowment Board oversees the investments, promotes the growth of the fund and distributes the earnings from the fund for the benefit of the church.  Members of this group attend Endowment Board meetings and direct the work of the Board. The Board reports to the Church Council.  Meetings are held as needed.

Finance – The Finance Committee provides proper stewardship of the church’s financial resources to implement the Church Council’s vision and priorities. They monitor and manage the financial health of the church, including the annual preparation of an operating budget to be approved by the Annual Church Conference. When required for general operating needs or specific projects, such as Property Acquisition, they will seek competing bids for loans and other financial services from financial institutions serving the community and approve such services. This group communicates the church’s financial condition to the congregation. They create and use appropriate forms of financial reports and monitor compliance with financial internal controls to safeguard church funds, ensure the integrity of the financial reports and confirm compliance with the IRS, Iowa Conference of the United Methodist Church (“Iowa Annual Conference”) and other requirements. Meetings are the third Tuesday of the month.

Leadership Development Committee – This committee was previously called the Committee on Lay Leadership.  This committee invites, nominates and supports people for leadership positions for the ministries of our church and recruits people to serve as leaders in the organizational structure of the church.  Members of this group identify leadership positions, study the responsibilities of each position, assist in developing job descriptions, become familiar with members of the congregation, contact well-suited individuals, and guide the pairing of individuals with specific leadership positions.  The group provides leadership training in January for new members of all committees and teams.  Meetings are the fourth Tuesday of each month.  

Library Team  The Library Team provides and maintains multimedia resources in the church library.  This group processes new books and other media as it comes into the church, promotes new materials within the congregation and assists in locating media resources.  Members of this group attend library meetings and maintain the hallway bulletin board.  Meetings are quarterly.

Memorials Committee  The Memorials Committee encourages and assists family giving through memorials.  This group works with family members to purchase memorials for the deceased, prepares the All Saints Sunday Remembrance Service and the Memorial Sunday Service, and produces a list of the church’s needs for the congregation semi-annually.  Members are encouraged to be informed of the various potential gifts and keep an open mind to requests that are made.  Meetings are held as needed.

Property Acquisition Committee  The Property Acquisition Team (“PAT”) was formed by the 2003 Church Conference to oversee the long-term acquisition of identified residential properties located immediately to the East of the WDMUMC facility. PAT monitors the availability of properties and when applicable negotiates purchase agreements subject to the approval of the Trustees and the Finance Committee. Church Council has defined the committee membership as two representatives from the Finance Committee, two representatives from the Board of Trustees, the Church Council Chair or Vice Chair, the Senior Pastor and appointed at-large members.

Staff Parish Relations Committee  The Staff Parish Relations Committee works with the pastors to ensure a strong ministry in our church and oversees the work of the entire staff.  This group discusses with the pastors any conditions affecting the total church ministry, staying informed about job conditions, the status of paid staff members and the views and feelings of the congregation in regard to staff leadership.  Members of this group make recommendations concerning staff salary and benefits, evaluate the pastors and make recommendations to the Church Council regarding policy and procedures for hiring, promoting and dismissing staff.  Meetings are the first Tuesday of the month.

State Fair Council – The West Des Moines United Methodist Church has operated a food stand at the Iowa State Fair since 1949.  In 2016 control of the project was relinquished by the United Methodist Men and turned over to the State Fair Council.  The State Fair Council is responsible for coordinating all activities related to the project.  With the exception of the kitchen manager, all staff and managers are volunteers.  It takes 226 volunteers to staff the stand during the 13 days of the State Fair.

Proceeds from the stand are directed to the various funding requests sent to the church council.

Stewardship – The Stewardship Committee develops an ongoing program to support the five areas of stewardship: Prayers, Presence, Witness, Gifts, and Service.  This group pursues any ideas which will help to support stewardship, conducts the annual church financial drive, and conducts the ongoing Stewardship Education Program.  Members of this group attend Stewardship meetings and work to implement the committee’s programs.  Meetings are monthly, as determined by the group, with the bulk of the work and extra meetings occurring August through November.

Web Team – The Web Team develops and maintains strategies for promoting our church and its ministries through the church’s Internet website.  This group is dependent on church staff and committees for information and/or drafts of publications.  Specific responsibilities include maintaining standards, exploring various infrastructures and media venues, providing creative input, and reviewing submitted publications.  Meetings are usually the second Tuesday of each month.

Welcoming and Outreach Team – To create a welcoming atmosphere is one of the ministry pathways to accomplish the mission of our church. The Welcoming Committee is involved with this ministry in numerous ways. The committee coordinates volunteers to welcome all who enter our doors each Sunday. They prepare and present Welcome bags to all first-time guests. They maintain an awareness of the over-all welcoming environment of our church and continually explore ways to grow our welcoming and hospitality efforts. Meetings are on the second Tuesday of the month.

Worship Coordinating Council – The Worship Coordinating Council supports, encourages, and directs leadership for worship services.  This group consults with the pastors in planning worship enhancements, incorporating various arts and traditions to enrich its practice, as well as conveying the meaning and purpose of worship and recruiting and training leaders within the different activities of worship.  Members of this group participate in worship meetings, volunteer for special projects and relay any observed concerns to the group.  Meetings are monthly on the second Tuesday of each month.

Youth Ministry Team  Plans youth events (7th – 12th grade or ages 12-18) and takes responsibility to see that they occur.  This group offers students in grades seven through twelve opportunities to engage in study, worship, fellowship, and service in a fun and contemporary way to build a strong community of youth who will want to share their love of Christ with others.  Meetings are monthly.